If you’re reading this, it means your hard work has paid off, and your proposal was approved! Now that you have secured time on a telescope, what comes next? First off, congratulations! You’ve earned the chance to visit some of the most unique and remote locations on Earth to conduct your observations.
While this might seem like a big task, this guide is here to help you prepare for the journey, with advice from experienced graduate students who’ve worked at major research facilities.
Before Your Trip
1. Entry Requirements
If traveling internationally, check the destination’s entry rules early. Ensure your passport is valid, and determine if a visa is required. Some observatories may assist with an invitation letter. Review health and vaccination guidelines, too.
2. Preparations for the Observatory
Some facilities may require additional steps, especially if you’ll be working directly with equipment or software. These might involve training or security protocols, which can take weeks to complete. Look into these requirements at least a month ahead.
Submit all necessary forms about your travel, plans, and meal preferences. These details are typically shared via email or on the observatory’s website.
Draft a detailed observing plan. Include target coordinates, time charts, and instrument setup details. Prepare for unexpected issues like poor weather or technical malfunctions by having backup plans.
3. Finances
Familiarize yourself with your institution’s reimbursement process. Know how travel and lodging expenses are covered—whether you’re paying upfront or your department handles the costs directly. Consider advance payments for onsite needs like meals and transportation.
4. Travel Tips
- If flying internationally, exchange some money beforehand and notify your bank of your travel plans.
- Adjust your sleep schedule a few days prior to align with night shifts. This gradual change can make the transition smoother.
- Arrive at the airport early to ensure a stress-free start to your trip.
- If you’ll be driving, ensure you’re familiar with the local road rules, vehicle types, and terrain. Observatories in high-altitude locations may require specific vehicles like four-wheel drives.
5. Packing List
- Identification, such as a passport or driver’s license.
- Appropriate clothing, especially layers for cold nights.
- Comfortable, sturdy shoes for uneven terrain.
- Personal essentials like toiletries and medications.
- Electronics and any necessary chargers or adapters.
- Items for leisure during travel, such as books or headphones.
- Lip balm and moisturizer, as observatories are often in very dry environments.
On Site
Many observatories provide accommodations for researchers. These may be modest but functional, with essentials like a bed, desk, and blackout curtains to ensure quality daytime sleep. Meals are often scheduled around observation hours, with options to order snacks or light meals for late-night sustenance.
Observatory facilities may include shared kitchens stocked with beverages, light snacks, and appliances for heating food. Be sure to familiarize yourself with what’s available at your destination and plan accordingly if meals need to be self-prepared. For those staying offsite or working remotely, make arrangements to visit the telescope if possible. Seeing the equipment in action offers valuable insight into its operation and can improve your understanding of the observation process.
General Tips
- Be aware of safety protocols, including any environmental hazards like local wildlife or terrain challenges.
- Take regular breaks to step outside, breathe fresh air, and reset your focus.
- If you encounter any technical issues, know whom to contact and the procedures to follow.
With thorough preparation, your observing run can be a rewarding and memorable experience. Best of luck with your research, and enjoy the journey to uncovering the universe’s secrets!
